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10901 Little |
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BOARD OF DIRECTORS MEETING MINUTES
Time: Dec. 2, 2007
Place:
Attendance:
Xinsheng Chen (P), Yang Cheng (P), Xuli Fu (P), Xiaoming Gao (P), Jianping Mao (E), Xiaoli Sun (P), Bin Zhang (P),
Guowei Zhang (P), Ying Zhang (E), Jie Zhang - Principal (P), and Yan Guo - PTA
Chair (P)
Note: P
= Present, E = Excused, A = Absent.
Meeting called to order at 3:00PM
by vice Chair Cheng Y, and adjourned at 4:30PM
Minutes taken by Zhang GW
Action Items:
·
Cheng Y will check the previous registration documents
·
Chen XS will write guidelines for managing emails.
·
During the Christmas season, EC will send greeting cards to relevant
people.
·
GUO Y will help order the Christmas gifts for appreciation.
Summary of Discussion/Decisions:
· BOD reviewed the current BOD meeting minutes practice, and
made the following guidelines:
-
Record decisions
-
Send informative messages to parents and avoid emphasizing the disputes
-
Focus on agenda related topics
-
Attendance is classified as: Present, Absent, and Excused
-
BOD members take turn for taking the BOD meeting notes
· How to honor HCCS management
retirees. The BOD members unanimously voted for the following format: Mr/Ms. XXX is recognized for his/her
outstanding contributions in the term of <Title> from year 1 to year 2.
· Bylaw revision update
-
Zhang GW briefed progress: plan was done, tasks were identified and
assigned to individual revision committee members
-
Bylaws need to be concise and separated from detailed implementation
documents
· Web/email communications:
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Emails are currently moderated by ZHANG Jie, LI Ming, CHEN Xinsheng, and
GUO Yan.
-
For emergency emails (in order to release on time), please send an email
to EC or call one of the four moderators.
-
HCCS Web access control will be classified as BOD, EC, PTA, and Parent
· PR activity near Chinese New Year
-
ZHANG B will work with EC for the Chinese New Year. He will work with
Diane Li and Zhang J on inviting guests to the event.
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During the Christmas season, EC will send greeting cards to relevant
people.
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CHENG Yang will work with EC for the greeting cards.
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HCCS will keep a list of the greeting cards recipients and invited guests
for later reference
· Party
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There will be only one appreciation party, and is scheduled to Feb. 23.
-
Small gifts will be sent from BOD to EC, PTA members, and Teachers during
the Christmas season. GUO Y will help order the gifts.
· Classroom shortage. A team is
formed to find a solution: ZHANG J (lead), GUO Wei, SUN XL, FU XL, ZHANG Y, and
GUO Y.
· Party for BOD retirees. BOD will
hold a proper appreciation party.